Notary Public – Verifying Company and Business Details

Proving that your company and business exists in Australia

Many Australian companies and businesses ask us to help them prove that their company and business exists in Australia. We provide the necessary documents, notarise them and arrange for them to be authenticated and legalised, or stamped with an apostille as required by the intended destination country. Some of the common requests include:

  • Verifying company information such as company directors, shareholders, share structures, and relevant addresses.
  • Verifying tax (ie, Australian Business Number) registration.
  • Verifying banking or financial information.

Even if you cannot clarify the requirements overseas, you should always bring a copy of your ‘original’ certificate of incorporation. Also bring any other document that you received when you registered your company and business, or anything that your accountant has provided to you. As a leading provider of notary public services in Sydney, we verify the details of your company and business so that other parties in the intended destination country can confidently rely on it.

For example, the certificate of registration or incorporation of a company is now an electronic document. There are no security features on it to prove that the certificate is genuine or that the information is true and correct. So how can any other party, especially in a foreign country, accept that the company and business actually exists in Australia?

Notary Certificate with Company Extract

To assist you in this situation we will conduct a company search with the Australian Securities & Investments Commission (ASIC). As the company and business regulator in Australia, ASIC will provide a current and historical company extract showing the public information relating to the company and business. This information will allow us to verify that the company was registered on a specific date and confirm the company’s status at the time of the company search. We can then issue a notary certificate attaching copies of the company extract and company certificate, and verifying that the information appearing on all of those company documents is consistent.

After attaching our notary certificate to the company documents, the process depends largely on the intended destination country. Different countries follow different procedures. Knowing whether your company documents must authenticated and then legalised by the relevant foreign office of the intended destination country or stamped with an apostille is important. So if at any stage you are not sure of what you need or what to do, then you should read through some of the other articles appearing on this website or contact our office to discuss your requirements.

Do you have any questions regarding this article?

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Would you like a quote?

Please visit out Notary Fees page to obtain a FREE quote for our notary public services.

Why choose Phang Legal for your public notary services?

We are a leading provider of public notary services in Sydney known for our low-cost fixed fee notary services, our availability to provide public notary services on short notice, and our focus on personal and timely public notary services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our public notary assists clients from across all suburbs of Sydney and beyond.

Ern Phang


Public Notary

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of public notary services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a public notary. Ern regularly writes about his experiences as a public notary and the kinds of issues faced by his clients in sending documents overseas.

This information is correct as at the date of publication (2015-07-21 08:00:29) and may not include subsequent changes.

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