China – Notary Public helping business office registration

Notary public assisting businesses going to China

In our experience, the number of Australian businesses that have set up representatives offices in China has increased over the last few years. If you are an existing business in Australia wishing to register a representative office in China, then our notary services can assist you.


You must make your own enquiries with the local authorities or relevant government departments in China as to their various requirements. However, in general, you must prove that you are an Australian business or a company registered in Australia (ie, certificate of incorporation or a current company extract) and you may need to prove that you have sufficient capital or financial resources (ie, a letter from your bank or a bank statement).

ChinaOnce you have the necessary documents, you must follow a number formal and regulatory requirements before you can register a representative office in China. For example, all documentary evidence must be notarised by a notary public, presented to the Department of Foreign Affairs and Trade (DFAT) for authentication, and then to the Chinese Consulate (Consulate-General of the People’s Republic of China in your closest capital city) for legalisation.

Your documents will be rejected if you sent them to China without following this process.

English to Chinese translation requirements

Although the majority of our clients do not have their documents translated from English to Chinese, you might need to have your documents translated depending on where you will be using your documents and for what purpose. We encourage you to make your own enquiries regarding whether a translation is necessary for your situation. Also determine whether the documents should be translated before or after they have been notarised, authenticated and legalised.

Also consider that translations from English to Chinese for use in China should follow the translation accreditation exists in China. If you want us assist you to arrange translation, we can rely on NAATI (National Accreditation Authority for Translators and Interpreters Limited) accredited translators and generally arrange for the documents to be translated before they are notarised by our experienced notary public. NAATI is the accreditation for translators in Australia but NAATI accredited translators may not be recognised or accepted in China.

If you want to know more about our NAATI translation services, please visit our translation quoting page. You can also visit our English to Chinese translation and Chinese to English translation page for a quote.