Philippines – Authentication of Notarised Documents

Notarising documents for the Philippines

phAs a leading provider of notary public services in Sydney, we are regularly approached to assist clients with sending documents to the Philippines. Sometimes these documents relate to qualifications and educational records, sometimes it relates personal correspondence and authorisations, and sometimes it relates to business documents or agreements.

Some of the common documents that we are asked to notarise are:

  • Legal documents such as court documents or estate documents.
  • Company records. For example, certificate of incorporation, certificate of registration or change of names, company searches or current company extracts.
  • Power of attorney or authorisations to appoint people to take part in various dealings or activities in the Philippines on your behalf, or confirmation of appointments to specific roles or duties.
  • Contracts and agreements between parties in the Philippines and parties in Australia.
  • Qualification and education records. For example, school certificates, university and college degrees, academic transcripts, or letters of admission or confirmation of enrollment or attendance.
  • Evidence of citizenship, residency or address. For example, copies of your visa, proof of address on your drivers licence or utilities bill.
  • Personal documents. For example, copies of passports, birth certificates, marriage certificates or death certificates.

Whatever the case may be, each document must follow a similar process which involves notarisation by our notary public, authentication through the Department of Foreign Affairs and Trade (DFAT) and then authentication through the Philippines Consulate General Sydney (which is the most relevant consular office in terms of proximity to our office). The Philippines Consulate also publishes a Schedule of Fees on their website.

Aside from notarising your documents, we can also assist you with arranging for authentication through DFAT if you do not wish to make your own arrangements. In the past, having your notarised documents authenticated through DFAT was simply a matter of attending their offices, however since January 2017, the process has changed. You must now make an appointment before attending DFAT’s offices in order to have your notarised documents authenticated.

Interestingly, we have many clients who indicate that they only require notarisation and authentication by DFAT. They do not require authentication through the Philippines Consulate and that is what they are advised by their counterparts in the Philippines (often local agents who are experienced in dealing with local authorities in the Philippines). While this position may be correct depending on the documents intended use or intended recipient and we cannot comment on what happens in the Philippines, we encourage you to check any advice that is contrary to the normal process of notarisation, authentication by DFAT and authentication by the Philippines Consulate.