Sending education documents from Australia to Qatar is generally a 3-step process.
- Notarisation with a notary public;
- Authentication through the Department of Foreign Affairs and Trade (DFAT); and
- Legalisation through the Qatar Embassy.
Notarisation with a notary public
For education documents, we will copy the original document and verify it with the relevant educational institution (ie, university, college, or school) to ensure that the document and its contents are correct. The turnaround time depends largely on the response time of your educational institution. For a faster response, it may be easier to ask them to send us the relevant documents than for us to ask them to verify copies of documents (especially if there are many documents). Informing your educational institution that we will contact them to verify the documents will also help in ensuring a faster response time. Be aware that asking for this service during term or semester breaks or holidays will likely mean the response time is going to be longer than at other times of the year.
The notary fee for verifying and notarising your education documents depends on the number of documents, the number of students and the number of schools.
Authentication through DFAT
Before document will be accepted by the Qatar Embassy, they need to be authenticated by the Department of Foreign Affairs and Trade. This process is known as authentication and is required by many countries, including Qatar, to show that the documents have been properly notarised in Australia (and by notarised, the documents have been verified as coming from the relevant educational institution).
The processing time for authentication through DFAT can vary between a few days to a week depending on how you submit the documents. We often assist clients with this process in addition to notarisation, but if you intend to make your own arrangements you should contact DFAT regarding the options available to you. Sometimes appointments are available on short notice – so perhaps you should try your luck. The fees depend on the number of notarised documents/bundles being submitted. If you have multiple documents, but they can eventually be used in Qatar as one single document, then your documents can be bundled together to save the authentication cost. If you are unsure, then it is usually safer to have your documents authenticated separately even if this means the cost will be higher.
Legalisation through the Qatar Embassy
Finally, the last step before you can send your documents to Qatar is to have them legalised by the Qatar Embassy (https://canberra.embassy.qa/en). The Embassy will verify that the documents have been properly authenticated by DFAT by adding their own stamp and seal which will be recognised in Qatar.
The processing time for legalisation through the Qatar Embassy can be up to a few weeks. We also often assist clients with this process in addition to notarisation and authentication, but you can also make your own arrangements. The fees depend on the number of documents being submitted and you should refer to the Qatar Embassy website for more information.