Confirming personal identity for overseas legal documents

Verifying your identity for overseas use

As a busy legal practice with clients overseas, one of our biggest challenges is ensuring that our clients sign (and we can prove that they have signed) legal documents in a way that will be valid in Australia. Generally, we will direct our clients to verify their identity by signing those legal documents in front of a public notary in their current resident country.

The role of a public notary is like an ‘international justice of the peace’, and accordingly, a public notary will often be tasked with the responsibility of ensuring that the person named in the legal documents or the person supposed to sign those legal documents is the person who has signed them. Certification by a public notary is a widely accepted form of proof recognised by most countries around the world.

In the same way, if you are in Australia but you need to sign legal documents intended for another country, you should probably be signing those legal documents in front of a public notary in Australia – or as otherwise directed by your lawyer in that country as to what is considered legally valid or acceptable.

Whenever clients ask us to witness their signature on legal documents intended to be used overseas, we will witness their signature and verify their identity according to their photograph identification – generally either their passport or their Australian drivers licence. If the legal documents that they are signing refer to a specific identification document, then we ask our clients to bring that specific identification document as well.

Aside from us witnessing our client’s signature and signing and sealing (notarising) the legal documents, some legal documents must also be authenticated by the Department of Foreign Affairs and Trade, or stamped with an apostille, or authenticated by the relevant foreign office of the intended destination country.

Do you have any questions regarding this article?

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

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Why choose Phang Legal for your public notary services?

We are a leading provider of public notary services in Sydney known for our low-cost fixed fee notary services, our availability to provide public notary services on short notice, and our focus on personal and timely public notary services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our public notary assists clients from across all suburbs of Sydney and beyond.

Ern Phang

Ern Phang
Public Notary

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of public notary services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

Ern Phang is the solicitor director of Phang Legal and a public notary. Ern regularly writes about his experiences as a public notary and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

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